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Build a Workflow

What build a workflow does

A workflow is simply a repeated task written down as steps so it stops living in your head. Describe something you do over and over — weekly reporting, sorting receipts, answering the same kind of email — and this page turns it into an ordered set of steps, with the parts an AI assistant can reasonably help with marked as such.

How it works

  1. 1Describe the task and what a finished result looks like.
  2. 2The tool breaks it into steps in a sensible order, including the boring setup ones people skip.
  3. 3Steps that suit an AI assistant are called out, along with the ones you should keep doing yourself.
  4. 4Run the workflow once by hand before you automate anything.

A quick example

BeforeEvery Friday I pull numbers from three places and email a summary.

AfterCollect the three sources into one folder, paste them into a summary prompt, check every figure against the source, then send from a saved template.

The checking step is deliberate — automation that skips verification just produces mistakes faster.

Limits, privacy and safety

  • A generated workflow is a first draft. Your context, tools and approvals will change the order.
  • Keep sensitive material out of AI steps: no passwords, card details, health records or personal data about other people.
  • Automation does not remove responsibility for the result, so keep a human review step for anything that goes to a customer or a regulator.

Common questions

Do I need any technical skill to use this?
No. The output is plain steps you can follow by hand. Connecting apps together is optional and comes later, if ever.
Does this connect my apps automatically?
No. Technology Tutor Academy writes the workflow; it does not log into your accounts or move your data.
What kind of tasks work best?
Anything you repeat on a schedule with a predictable result — reporting, filing, routine replies, content prep, onboarding checklists.
Is it free?
Reading this page is public, and building and saving a workflow is free with a Technology Tutor Academy account.